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Planning A Conference? 4 Must-Haves To Ensure It’s A Success

55875466_sBringing a large group of like-minded people together is an incredible experience. From seeing attendees flood through the doors to playing a role in fostering new relationships, hosting a conference can be very rewarding. To ensure that yours is a success, here are a few things you’ll want to have checked off your list.


Greeters and Goody Bags


It’s all about the little details. Every piece of your event will impact your guests’ experience. As soon as they walk in, make them feel welcome and comfortable. Hire greeters who are friendly, helpful, and patient. These will be the first people your guests encounter so you want to make sure that they have a positive experience.


Along with a warm welcome, provide attendees with a goody bag. This will add an extra sense of excitement for people walking in and will provide everyone with keepsakes of your event before it even begins. Goody bags also provide a great marketing opportunity. If you choose to use canvas tote bags, you can have your conference logo printed on them. You’ll also be able to partner with other companies to provide samples of their products. If you agree to cross-promote each other, it can significantly boost your reach.


Food and Dessert Vendors


Whether your conference lasts a few hours or a few days, always make sure to have plenty of food available for your attendees. If your event space allows it, have a couple of food trucks for people to choose from. It can be a great way for people to meet and talk.


Activities That Spark Conversation


Sometimes conversations happen naturally, but sometimes they need a little extra push to get going. Throughout the day, host activities that get new people talking to each other. You’ll be helping forge new connections and friendships and enable your attendees to walk away with a smile.


Photo-Worthy Setups


Conferences and selfies go hand-in-hand. When friends get together, they want to capture the good time that they’re having and share it online! Ensure a flood of photos under your conference’s hashtag by creating photo-worthy setups scattered throughout your event space. By using Mitsubishi’s SelFone Wireless Printing Station, you’ll also be able to provide your attendees with promotional keepsakes. Users can take photos on their cell phones, connect to the SelFone’s WiFi hot spot, and print right from where they’re standing!

Every photo can be printed with your business logo, a coupon, or any promotional design you would like. At the end of the day, they walk away with their memories and your business information in hand.

To learn more about the SelPhone Wireless Print Station, visit our website or call one of our sales representatives at 1 (888) 307-0309. This affordable tool will help you take your marketing efforts to the next level.